MaintainX alternative with no user seats
If you are looking for a MaintainX alternative, first ask whether you need to manage maintenance or to prove it happened. The two products answer different questions. This page sets out the facts, as each company states them, so you can decide.
MaintainX vs ScanNLog
MaintainX is a work order and maintenance system, priced per user. ScanNLog is a visit record, priced per code, with unlimited workers.
The difference shows up when the people doing the work are not yours. A paid MaintainX user has a login and uses the app. Guests can send a request from a shared link, but its pricing page describes no way to log work without a login, so a contractor's technician who comes twice a year would count as a user. On ScanNLog, that technician scans a code, confirms an email once, and records the visit. They never pay and never install an app.
Maintenance visit record without user logins
You put a code on the equipment and name the point after it. Each visit records who came, when, the reason, Completed or Not completed, a note, and a photo if you ask for one. You can set how many days may pass between completed visits, and a point that goes longer shows on the dashboard and in the daily summary. A PDF report covers any period and any points. There is no offline mode, so the scan needs a data connection.
When MaintainX is the better choice
Choose MaintainX if you need to assign and track work orders, attach procedures, schedule repeating work, or work offline in low connectivity. Its pricing page lists all of those, along with sensor integrations. ScanNLog has none of them. It records that a visit happened and what the person reported.
The facts side by side
| What is compared | ScanNLog | MaintainX |
|---|---|---|
| Pricing model | Per code, in US dollars, with unlimited workers | Per user per month, in four plans (Basic, Essential, Premium, Enterprise). Enterprise is custom. Requester accounts are free. |
| Who pays | The business or organization that holds the codes. Workers never pay. | Not stated on its pricing page. |
| App required | No. The scan opens a web page. | Yes. A paid user is someone who uses the MaintainX app and has a login. Guests can submit requests from a shared link. |
| Hardware required | No. You print the codes. | Not stated as needed. It lists sensor and data integrations, some at extra cost. |
| Free tier | Yes. One code, no credit card. | Yes. Basic is free, with limits on work orders. Paid plans have a free trial of unstated length. |
Questions
Does ScanNLog create work orders?
No. It has no work orders, procedures or parts. A Not completed visit opens a follow-up, which is the closest thing.
Can I use both?
Yes. ScanNLog does not connect to MaintainX. You would run them side by side, with a code on the asset recording who came.
Start with one free code
No credit card. Workers never pay and never install an app. Pricing is per code, in US dollars, with unlimited workers.