Site visit log template

This site visit log template gives you one page to keep at a site, a machine room or a job trailer. Each visitor writes down who they are, why they came, when they arrived and left, and whether the work got finished. It is free, and you do not need to sign up.

Printable site visit log

Site: ______________________________ Page: ______ Month: ______________

How to fill in a site visit report form

Use one line for each visit. The two columns people skip are the ones that matter later.

• Write the full name of the person, and not only the company.
• Use the 24-hour clock, so that 7:00 and 19:00 cannot be mixed up.
• Fill in Done? before leaving. N needs a reason in Notes.
• Write down what was found, such as a part on order, in words a stranger could follow.

Keep one log for each site and file finished pages by month.

What a paper log cannot tell you

Paper records what someone chose to write, whenever they wrote it. A row added on Friday looks the same as one written during the visit. You also have to go to the site, or wait for someone to bring it, before you can read it.

The same log, from a printed code

ScanNLog replaces the page with a QR code on the wall. A visitor scans it and a web page opens. They pick the reason, add a note, and tap Completed or Not completed. It records their name, their verified email and the time, and a photo if you ask for one. Not completed opens a follow-up. You read the visits from your desk, and you can make a PDF report for any period.